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Governor's Salary Cost Shift Provision - Process Guide

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I. Invoices for the Governor’s Salary Rule will be sent to the employers via certified mail.

    • Send your payment and the enclosed invoice detail to:
        • State Universities Retirement System
          P.O. Box 92424
          Chicago, IL 60675-2424
    • Do not include your payment with your payroll.
    • Interest will be charged starting on the 91st day from the date of issuance of the invoice if the payment has not been made.

II. If you are disputing the amount of the invoice,

    • Go to the Employer Website to retrieve the Request for Recalculation form. It can be found on the login page.
    • The Request for Recalculation form and supporting documentation MUST be filed within 30 calendar days after the date of issuance of the invoice. If the due date falls on a weekend or federal holiday, then the due date is the next SURS business day.
        • Mail to:
          State Universities Retirement System
          1901 Fox Drive
          P.O. Box 2710
          Champaign, IL 61825-2710
    • YOU SHOULD NOT SUBMIT PAYMENT FOR THE PORTION(S) OF THE BILL THAT IS IN DISPUTE UNTIL THE REVIEW IS COMPLETE AND A FINAL DETERMINATION HAS BEEN MADE.

III. SURS will review the request:

    • If the request is approved AND:
        • No further action required:
            • A recalculated invoice will be sent via certified mail.
            • Interest will be charged starting on the 91st day from the date of issuance of the recalculated invoice.
        • Pending further action (i.e. a payroll adjustment is required):
            • A letter with our decision (approved) will be sent via certified mail.
            • You will have  45 calendar daysfrom the date of issuance of the decision letter to submit the adjustment on your next payroll file submission.
                • Once the adjustments are received, SURS will recalculate the invoice and send it out via certified mail.
                    • Interest will be charged starting on the 91st day from the date of issuance of the recalculated invoice.
                • If you fail to submit the adjustment within 45 calendar days, the original invoice will become final.
    • If the request is denied:
        • A letter with our decision (denied) will be sent via certified mail.
            • Interest will be charged starting on the 91st day from the date of issuance of the original invoice if the payment has not been made.
        • You will have 35 calendar days from the date of issuance of the decision letter to appeal to the senior claims manager.

IV. Senior claims manager will review the appeal:

    • If the appeal is approved:
        • Either a recalculated invoice or letter requesting further action will be sent via certified mail.
            • Interest will be charged starting on the 91st day from the date of issuance of the recalculated invoice.
    • If the appeal is denied:
        • A letter with our decision (denied) will be sent via certified mail.
            • Interest will be charged starting on the 91st day from the date of issuance of the original invoice if the payment has not been made.
        • You will have 35 calendar days from the date of issuance of the decision letter by the senior claims manager to appeal to SURS executive committee.

V. SURS Executive Committee will review the appeal and you will be informed of the decision.

If you have questions related to your invoice or a member listed on your invoice, please email SURS accounting at GovSalCal@surs.org.